How to Write the Perfect To Do List in a Planner | Giftie Etcetera: How to Write the Perfect To Do List in a Planner

Wednesday, February 18, 2015

How to Write the Perfect To Do List in a Planner

Task or "to do" lists are a mainstay of productivity. People who are successful (or, frankly, just trying to stay sane) often jot lists of things that must be done in order to plan, whether or not they use an actual planner. That is a fine technique to get stuff done.

But I aim beyond "fine technique" to "refined technique."

These tips help to refine the writing of a task list in a way that makes using the list easy.

planner, planners, tasks

Define Temporal Limits

In other words, make sure that it is clear what time period the list will cover. In the photo, my list is for the week of Mardi Gras vacation.

(Yes, here in Louisiana, we enjoy a week off for that important holiday.)

Define Length Limits

I could have used a sheet of paper for my list, but I decided on a smaller post-it note instead. That way, I won't write down so many things that I will fail to complete the list.

Group By Context

Computer tasks go with computer tasks. Errands go with errands.

The idea is to make sure that when I sit down at my computer, I get all that stuff done at once (or, at least, in two sessions) so that I don't need to take out the computer, boot up the computer, shut down the computer, take out the computer, etc. That would really miss time.

Any hints about what helps your task lists rock? Leave those ideas in the comments!



KariP said...

Very surprising to me, a vertical Wo2P. Ive always used a horizontal layout, but vertical with context codes was my "duh" moment. Add the reverse highlight trick, and my to do list quickly becomes a "done" list. Thank you for sharing your ideas.

Hollie Black-Ramsey said...

I use piece of paper and a pen LOL!!

Suzanne said...

I need to try grouping my tasks! Thanks for the tip.

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